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Site Administrator

  • Location

    Bury St Edmunds

  • Sector:

    Office Support

  • Job type:

    Permanent

  • Salary:

    £20000 - £25000 per annum

  • Contact:

    Paige O'Connell

  • Contact email:

    paige@compasspoint.co.uk

  • Contact phone:

    01284 765700

  • Job ref:

    J34233

  • Published:

    3 months ago

  • Expiry date:

    2020-04-17

  • Start date:

    2020-03-05 00:00:00

  • Consultant:

    #

I have an exciting opportunity for a Site Administrator to join a leading global business based in Bury St Edmunds. The core principles of this position are to ensure a safe, supportive and encouraging work environment. You will provide site wide Administration support, event organisation, employee travel arrangements and health and safety execution.

This is a diverse and busy position which will require good prioritization skills, the ability to manage large workloads and a high level of confidentiality.

Main Responsibilities and Tasks:
•Compilation and distribution of sitewide and companywide communications
•Travel arrangement both overseas and domestic
•General HR administration including the utilisation of the HR online system Talentia
•Supporting the initiatives of the Local Leadership team with ad hoc duties including third party contact, refreshment provision, poster compilation and communication
•Assisting with recruitment campaigns and performing all admin related tasks, including creating job descriptions, contacting candidates/agencies and coordinating interviews
•On and off-boarding employees, including creating contracts, checking references, producing documentation for changes in Terms and Conditions and sending exit interviews to leavers
•Processing training request forms and headcount requests
•Execution of regular fire alarm testing and maintenance
•H&S induction for external visitors and contractors
•Logging of accidents and incidents onsite
•When required assist the EA with general administrative tasks in support of the Senior Leadership Team
•General administration for the SLT
•Travel organisation inc. taxi, flight and hotel, hire car and train bookings.
•Catering requests for onsite meetings
•Vendor management
•Absence cover
•To comprehensively and professionally manage the Reception of Vitec Production Solutions.
•Receive all visitors, both external and internal ensuring they receive a warm and professional welcome, recorded in accordance with GDPR
•Screen and manage incoming calls
•Management of incoming and outgoing post
•Ownership of the Reception area and restocking of refreshment stations as and when required.
•Maintain a log of all overseas visits in accordance with HMRC guidelines

Knowledge and Skills:

Essential:

•Proactive, positive and keen with the ability to use own initiative to address problems, present solutions and develop the role
•Capability to prioritise and exercise good judgment with regard to demands
•Advanced ability to embrace and learn new systems as and when introduced
•Excellent communication skills, verbal and written
•Advanced attention to detail
•Advanced IT skills, including use of Outlook, Word, Excel and PowerPoint. MS Teams would be beneficial.
•Ability to deal with staff and visitors at all levels in a professional, polite and calm manner
•Ability to manage time and resources effectively
•Professional and presentable with excellent customer service skills
•Team player
•Happy to work alone or within a team environment
•Exercise high levels of confidentiality and flexibility
•Be committed to be the best with a role model work ethic
•Minimum of five GCSEs inc. English and Maths Grade 6 or above

Desirable:

•Experience working in a Human Resource team supporting a global organisation
•Experience of booking complex travel including multi stop trips for more than one traveller encompassing different global time zones.
•Experience of telephonic switchboard systems
•Experience of Talentia or a similar HR operating system
•MS Office qualifications

Additional Information
Monday to Friday 9am-5:30pm
Salary up to £25,000 depending on experience
Enhanced annual leave 25 days + bank holidays (3 day Christmas closure)

Benefits:
•Learning and development opportunities
•Cycle to work scheme
•Gym membership
•Enhanced Maternity & Paternity benefits
•Social opportunities
•Long Service awards
•Healthcare Cover

If you are interested in being considered for this position, please send your CV to Paige today or call the office to discuss in more detail!