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Office Administrator

  • Location

    Risby

  • Sector:

    Office Support

  • Job type:

    Permanent

  • Salary:

    £10 per annum

  • Contact:

    Paige O'Connell

  • Contact email:

    paige@compasspoint.co.uk

  • Contact phone:

    01284 765700

  • Job ref:

    J33948

  • Published:

    3 months ago

  • Expiry date:

    2019-08-20

  • Start date:

    2019-07-23

  • Consultant:

    #

I am currently working with a Family own Agricultural company, who are looking to recruit a Part Time Office Administrator to provide support to the Divisional Manager, QS and Project Engineer. This role requires initiative, drive and commitment and a good level of Administration experience.

This is a great opportunity for someone looking for a P/T position to join a great team, within a medium sized business, based in a modern office environment!

Your duties will include:

General:
•Typing, filing, printing (inc. technical drawing)
•Maintaining records incl. scanning daily post
•File Management and Document Archiving
•Training - ensuring all team members complete monthly online Company Training
•H & S in Office (recording & carrying out weekly checks & monthly audits as well as yearly audit visit from H&S company)
•Handling of incoming telephone calls
•Greeting visitors
•Diary management
•Compilation of divisional documents
•Stationery stock management
•Sorting post
•Proactively manage office health and safety including compliance with procedure and policy

Contracts:
•Logging enquiries, producing quotations and setting up job files for confirmed orders
•Sub-contractors Insurance data base
•Booking in and computer input of purchase invoices, producing statements
•Production & allocation of sales invoices to project costs
•Invoices

Databases:
•Management and maintenance of CRM system - looking at ways to utilize the system to its full potential
•Supplier and Customer Database, including insurance, tax profiles for sub-contractors and suppliers and health & safety

Communication:
•Liaison and communication with colleagues, customers, suppliers, local authorities, government agencies and utility companies

Competencies Essential to the Job:

•Demonstrates good customer service in routine situations, with a personal commitment to meeting customer expectations
•Ability to maximize the use of company & divisional IT systems and applications applicable to job role
•Ability to demonstrate excellent verbal and written communication skills in routine situations, with a personal commitment to listening and communicating effectively
•Business numeracy and literacy appropriate to the requirements of the role
•Demonstrates good teamwork in routine situations, with a personal commitment to supporting colleagues wherever possible
•Consistently strives to deliver goals agreed with Divisional Director and takes personal ownership of prioritising workload in order to achieve those goals
•Complies with and supports company Health and Safety policies and procedures
•Works safely and committed to protecting the Health, Safety and Welfare of self, colleagues, contractors and customers at all times
•Willing to move between tasks in order to respond to changing business and customer needs
•Able to re-prioritise when necessary and focused on adding value by being flexible and responsive to business needs
•Committed to personal learning and development
•Accepts learning opportunities provided by the business and occasionally seeks own avenues for learning new skills

Additional Information:
Job Title: Office Administrator
Location: Bury St Edmunds, Suffolk
Hours: Monday - Thursday 8am-5pm
Salary: £10+ per hour.
Start Date: Monday 5th August (Negotiable)
Parking on site.

If you are interested in being considered for this position, please send your CV to Paige at Compass Point Recruitment or call the office to discuss in more detail.