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Purchasing Administrator

  • Location


  • Sector:

    Office Recruitment Services

  • Job type:


  • Salary:


  • Contact:

    Paige O'Connell

  • Contact email:


  • Contact phone:

    01284 765700

  • Job ref:


  • Published:

    almost 2 years ago

  • Expiry date:


  • Start date:


  • Consultant:


I have an exciting opportunity for a Purchasing professional to drive this successful manufacturing business based on the outskirts of Newmarket, on a Maternity Cover contract for a minimum of 12 months.

It is the objective of the Procurement Team to ensure purchasing of products is effective and timely and that it is accurately recorded and regularly checked, in terms of quantity and value and received in time to meet all production requirements.

The ideal candidate will have previous experience working in purchasing or alternatively strong Administration or Sales Administration experience dealing with purchase orders.

Start date for this position will be Mid-August and interviews are likely to be held Friday 12th July and W/C 15th July.

•Prepare purchase orders and send copies to suppliers and to departments originating requests, ensuring the best quality and price possible.
•Determine if stock quantities are sufficient to meet needs, ordering more materials when necessary using MRP system.
•Respond to customer and supplier inquiries about order status, changes, or cancellations.
•Contact suppliers, in order, to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
•Track the status of requisitions, contracts, and orders Working with suppliers to ensure that key processes are running efficiently and cost-effectively.
•Review requisition orders in order to verify accuracy, terminology, and specifications.
•Prepare, maintain, and review purchasing files, reports and price lists.
•Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers where there are more than one approved supplier's.
•Calculate costs of orders, and charge or cost to appropriate accounts for non-stock items.
•Check non stock shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
•Compare suppliers' invoices with purchase orders, in order to verify accuracy.
•Question when differences are found.
•Locate suppliers, using sources such as catalogues and the internet, when new items are to be sourced and purchased always aiming to get the best price for the best quality possible.
•Monitor in-house stock movement and complete stock transfer/adjustment forms for stock control purposes.
•Building strong working relationships both internally and with key suppliers
•Cutting any waste and unnecessary costs to create a streamlined process and fast production times
•Dealing with international suppliers
•Maintaining supplier prices on SAP when new quotes come in
•Updating and Maintaining stock records in SAP
•Resolve any issues or queries with incorrect or faulty products received


•Use of Microsoft Office including Outlook, Word and Excel.
•Previous Office Administration Experience.
•Ability to work as a member of a team.

Desirable but not essential:
•Sap Business one.
•CIPS or part thereof.
•Previous Purchasing or Procurement experience.

Additional Information:
•Hours: Monday to Friday 8am - 4:30pm
•Salary: £21,000
•Annual Leave: 20 days + bank holidays increasing by a day per year with each year completed (Up to 27 days)
•Maternity Cover Contract for a minimum of 12 Months

If you would be interested in being considered for this role, please send your CV through to Paige today or call the office to discuss in more detail!